Meeting Room

Virtual Meeting Room: A new service is now available for our community.

We know you've been missing the use of the Library's meeting room during this time. In order to help fill that gap and keep our community healthy & safe, we're offering the use of our Virtual Meeting Room!

Complete the application for your meeting and our staff will contact you to make arrangements.

Return your application via email to akurth@solon.lib.ia.us or drop it in the outdoor book drop.

 

Update:

While all public meetings at the Solon Public Library have already been cancelled through June 30 to protect the safety of Library patrons, staff, and community, as of June 16th, all existing meeting room reservations have been canceled. We have made this decision to be as transparent as we can be: we do not know when the meeting room will be available again for public meetings, especially large groups, and so do not feel comfortable continuing our current practice of rescheduling existing reservations with the knowledge that the rescheduled date is also not a guarantee.

 

Only once it is safe to allow public use of the meeting room will we again start to book reservations. Even after the meeting room is open again for public use, only small groups of 10 or less at a time will be permitted to use the space, with ample time between meetings for the room to be cleaned.

 

We appreciate your patience as we prioritize the health and safety of you, our staff, and our community.

If you have any questions or concerns, please contact us at 319-624-2678 during staff hours, Monday-Thursday from 10 AM - 6 PM and Friday-Saturday from 10 AM to 5 PM.

 

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The Library has a large room available for public use. This room has a capacity for 80 people with 80 chairs and 18 tables provided. The kitchen has a refrigerator, microwave and sink plus a 30-cup coffee pot, punch bowls, and some dishes and silverware which can be used. A projection screen and internet access are also available. This room, approximately 750 square feet in size, can be divided and used by two separate groups when less space is needed for each group.

Meeting Room Policy
Updated September 2019

  • A reservation must be made for the use of the meeting room in person.  You can download the reservation form through the link below, fill it out, and bring it in with you to reserve the room. 
  • Library programs receive first consideration in scheduling. 
  • A deposit of $25 is required, except for library or city functions.  For-profit groups/meetings are required to pay an additional $20 to use the room.  All deposits and fees must be paid prior to the event.  If a group meets on a regular basis, a deposit can be held for them.
  • Smoking and open flames on candles or other decorative pieces are not allowed.  The consumption of alcoholic beverages and the use of controlled substances are also not allowed.
  • Children’s groups must have at least one adult supervisor.  Children may not be left unattended in the library during meetings.
  • Groups or individuals may use the kitchen, but are expected to leave it clean.  Also, please wipe tables, vacuum the carpet as needed, and take your garbage with you; garbage bags are provided.  If your event is scheduled while the library is closed, a key is provided for the custodial closet where you can find a mop and extra supplies, if needed.
  • Groups failing to leave the room in a neat, orderly, clean condition may forfeit the cleaning deposit and/or future use of the facility.
  • If a meeting is scheduled when the main library is closed, you are responsible for picking up keys during normal library hours.  Please turn off lights, secure the building when you leave, and drop the keys in the book drop to the left of the main entrance.
  • The library takes no responsibility for any items left in the meeting room.  Items found by staff are generally placed in the Lost & Found Box in the hall.